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Accounts Payable Specialist

United States, United States · Accounting/Finance
JOB TITLE:  Accounts Payable Specialist
REPORTS TO:  Controller


JOB FUNCTION:  We are looking for an objective Accounts Payable Specialist who combines a solid understanding of basic accounts payable principles with strong analytical and problem solving skills. The Accounting Payable Specialist will be responsible for all areas relating to Accounts Payable and Purchasing and must have a strong working knowledge of the General Ledger and its relationship to the financial statements. This position will be responsible for new vendors set up, entering invoices, processing approved purchases, cash receipt entry, and fixed asset entry. This position will also address a multitude of accounting activities including journal entries, month-end close analysis, and year-end audit preparation.

The right individual should be highly organized, detail-oriented and possess the ability to effectively work both independently as well as with a team.  This individual must also display excellent verbal and written communication and interpersonal skills, as well as the ability to work well under pressure in a fast paced, ever changing environment.

  • Basic accounting functions of A/P from vendor setup to disbursement in an accurate, timely manner
  • Review and record expense reports and ensure they adhere to company policy
  • Record application of daily cash receipts to accounts receivable
  • Create and maintain a positive relationship with vendors and internal customers
  • Order materials based on approved RFP’s and ensure critical purchases are reported according to policy
  • Prepare prepaid expense and intercompany due to/from reconciliations
  • Prepare and record Fixed Assets, Patent Costs, and Capitalized Development activities including depreciation and amortization
  • Prepare and record Journal Entries pertaining to job function
  • Analyze reports to ensure accuracy and recording of expenses
  • Investigate and resolve problems associated with processing of invoices.
  • Ensure invoices and month-end processes are completed timely.
  • Ensure the monthly, quarterly and annual tax activities are performed in a timely and accurate manner, including 1099 processing.
  • Comply with local, state, and federal government reporting requirements and tax filings
  • Responds to inquiries from the Controller or VP of Finance regarding financial results, special reporting requests, and the like.
  • Work with the Controller to ensure a clean and timely year-end audit.
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department.
  • Perform special projects as requested by Management.

  • BA/BS in Business with an emphasis in Accounting or 5 years’ experience in a similar role
Technical Skills and Prior Experience
  • Five to seven years of prior experience in accounting.
  • Must be PC proficient and able to thrive in a fast -pace setting. Must have strong experience with Microsoft Excel and Word.
  • Strong initiative skills required.
  • Strong interpersonal and customer service skills required.
  • Ability to multi-task, work under pressure, and meet deadlines required.
  • The marginal functions of this position have not been included. This job description in no way implies that these are the only duties to be performed. An employee will be required to follow any other job-related duties required by the manager.
We recognize that talented people are attracted to companies that provide competitive pay, comprehensive benefits packages, and outstanding advancement opportunities. For this reason, we offer a Comprehensive Benefits Plan that includes the following:
  • 401K and Company match
  • Medical coverage
  • Dental coverage
  • Vision Coverage
  • Paid time off
  • Flexible spending accounts
  • Work/Life resources
  • Employee life insurance
  • Disability insurance
FIVOS is an Equal Opportunity Employer


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